How to Use Sunsama

Getting started with Sunsama

In this guide, you'll learn how to set up Sunsama and manage your daily tasks from various platforms like Asana, Trello, and Gmail. By the end, you'll be able to create a calm, organised daily plan that helps you stay on top of your workload.

Step 1: Sign up and set up

1. Go to sunsama.com.
2. Click the "Get Started" button in the top right corner.
3. Choose to sign up using your email or connect with Google.
4. Follow the prompts to complete your account setup.
5. Once logged in, navigate to the "Integrations" section on the left sidebar.
6. Connect your Asana, Trello, Jira, and Gmail accounts by clicking on the corresponding buttons and following the authentication steps.

Step 2: Your first daily plan

1. On the main dashboard, click on the "Plan Your Day" button.
2. You'll see a list of tasks pulled from your connected apps.
3. Drag and drop tasks into the planner for the day.
4. Click on each task to set an estimated time for completion. This is found under the task title.
5. Once you’ve organised your tasks, click "Save" to confirm your daily plan.

Step 3: Get better results

1. Use the "Focus Mode" feature by clicking on the clock icon at the top right to minimise distractions.
2. Set a limit on how many tasks you want to tackle each day. This is done by adjusting the "Daily Limit" slider in your settings.
3. Review your completed tasks by clicking on the "Completed" tab to reflect on your productivity at the end of the day.

Pro tip

Set recurring tasks for daily or weekly activities. You can do this by opening a task and selecting the "Repeat" option, saving you time from having to re-enter them each week.

Common mistake to avoid

Avoid overwhelming yourself by dragging too many tasks into your daily plan. Stick to 3-5 main tasks to ensure you can realistically complete them, keeping your workload manageable and stress-free.