What are the main advantages of Sunsama?

The key advantages of Sunsama include: The integration with multiple project management tools is a real highlight; I can pull tasks from Asana, Trello, and Gmail all in one place, making it easy to see what I have on my plate.. The guided daily planning ritual genuinely helps to focus my mind; taking a few minutes to select my top priorities for the day has noticeably improved my productivity.. The time estimation feature encourages me to be realistic about how much I can accomplish, which has helped reduce my tendency to overcommit and feel overwhelmed.. The user interface is not just functional, but also visually appealing, making the planning process feel less like a chore and more like a pleasant activity.. The emphasis on a healthy work-life balance is refreshing; Sunsama nudges me to set daily limits on my work, which is something I desperately needed in my own routine..

What are the drawbacks of Sunsama?

Some limitations of Sunsama include: The subscription cost of £20 per month can be a bit steep for those who only need a casual task manager; if you're not fully committed, it might feel like an unnecessary expense.. While the integration is generally smooth, I did encounter a few hiccups when syncing tasks from Trello, which can be frustrating when you're trying to get organised.. The mobile app lacks some features compared to the desktop version; I found it inconvenient to plan on the go without access to all my tools.. The initial setup can be a bit overwhelming; if you're not tech-savvy, the learning curve might feel a tad steep when first trying to integrate everything.. Sunsama’s focus on structure might not suit everyone; if you're someone who thrives on spontaneity, the rigid planning approach could feel stifling..

What can you use Sunsama for?

Sunsama is commonly used for: Freelancers who juggle multiple client projects and need a clear view of their daily tasks without feeling overwhelmed., Creative professionals who have various deadlines and require a structured approach to manage their time effectively., Remote teams looking to centralise task management from different platforms to improve collaboration and accountability., Students balancing coursework, projects, and personal commitments who need to prioritise their tasks each day., Managers wanting to keep track of team tasks from various project management tools in one streamlined interface..

Sunsama - Review, Pricing & Alternatives

About Sunsama

Sunsama is a daily planner that aims to bring some calm to the chaos of managing tasks across various platforms. At its core, it's about taking your tasks from Asana, Trello, Jira, and Gmail and consolidating them into a single, manageable view. What caught my attention was Sunsama's focus on realistic planning. This isn't just about dumping your to-do list into a digital space; it's about actively estimating how long each task will take and setting limits on your daily workload. This thoughtful approach helps to mitigate that all-too-common feeling of burnout, which is something I think we can all appreciate.

One of the standout features of Sunsama is its guided daily planning ritual. When I first tried it, I was sceptical about how much a simple ritual could impact my productivity. However, I found that taking even ten minutes in the morning to prioritise my tasks made a significant difference. It prompted me to choose three major tasks for the day, which helped me focus rather than flit between a dozen minor items. The interface is user-friendly and visually appealing, making the planning process less of a chore and more of an enjoyable experience.

Pricing-wise, Sunsama operates on a subscription model, which is currently set at £20 per month after a free 14-day trial. While it’s not the cheapest option available, it does provide value for those who are serious about managing their time effectively. However, if you're someone who occasionally dabbles in task management without a strong commitment, you might find it a bit steep. Overall, Sunsama is particularly beneficial for freelancers or creative professionals who juggle multiple projects and appreciate the structure it provides. On the flip side, if you thrive in spontaneity and find rigid planning stifling, this tool might not be your cup of tea.

In summary, Sunsama is a planner that promotes a healthier work-life balance through its thoughtful features and user-friendly interface. It's perfect for those who need a structured approach to their daily tasks but could be overwhelming for those who prefer a more relaxed style of task management.

Our Review

Verified 11 May 2026

Reviewed by Delv Editorial, Delv Team

When I first stumbled upon Sunsama, I was searching for a way to bring order to my chaotic task list. I’ve tried various productivity tools over the years, but most ended up feeling like another item on my to-do list rather than a true solution. Sunsama caught my eye with its promise of a calming daily planner that pulls tasks from Asana, Trello, and Gmail. I was intrigued by its focus on realistic planning and the idea that it could help prevent burnout.

After testing Sunsama for a few weeks, I found that its guided daily planning ritual became one of my favourite features. Each morning, I dedicated a few minutes to prioritising my tasks, which helped me zero in on what really mattered. Instead of feeling scattered and overwhelmed by a long list, I could focus on just three major tasks for the day. This simple shift transformed my productivity and made my workdays feel less frantic.

The time estimation feature was another standout for me. It forced me to confront how long I realistically needed to complete each task, which in turn helped me set more achievable daily goals. I can’t tell you how many times I’ve set myself up for failure by overestimating what I could do in a day. However, I did encounter some issues with syncing tasks from Trello, which was frustrating. If you rely heavily on Trello, you might find this a bit of a hassle.

In terms of pricing, Sunsama is currently £20 per month after a 14-day free trial. While I think it offers great value for those seriously looking to improve their productivity, I can see how it might deter casual users. If you're just dipping your toes into task management, it might feel like too big an investment. Sunsama is definitely structured, which works wonders for me, but I can imagine that some people might feel restricted by its rigidity.

In comparison to its main competitors, like Notion or Todoist, Sunsama holds its ground with its unique daily planning approach. Notion offers more flexibility, while Todoist is simpler for those who prefer a minimalist experience. Sunsama strikes a balance, making it particularly well-suited for freelancers and creative professionals who thrive on structure. It’s not for everyone, particularly if you enjoy a more spontaneous workflow.

Overall, I found Sunsama to be a valuable tool for managing my daily tasks and enhancing my productivity. If you’re someone who regularly juggles multiple projects and could benefit from a structured approach, it’s worth giving Sunsama a try during the free trial. Just be aware of the potential pitfalls if you’re not ready to commit or if you prefer a more laid-back style of planning.

Getting started with Sunsama

In this guide, you'll learn how to set up Sunsama and manage your daily tasks from various platforms like Asana, Trello, and Gmail. By the end, you'll be able to create a calm, organised daily plan that helps you stay on top of your workload.

Step 1: Sign up and set up

Go to [sunsama.com](https://www.sunsama.com).

Click the **"Get Started"** button in the top right corner.

Choose to sign up using your email or connect with Google.

Follow the prompts to complete your account setup.

Once logged in, navigate to the **"Integrations"** section on the left sidebar.

Connect your Asana, Trello, Jira, and Gmail accounts by clicking on the corresponding buttons and following the authentication steps.

Step 2: Your first daily plan

On the main dashboard, click on the **"Plan Your Day"** button.

You'll see a list of tasks pulled from your connected apps.

Drag and drop tasks into the planner for the day.

Click on each task to set an estimated time for completion. This is found under the task title.

Once you’ve organised your tasks, click **"Save"** to confirm your daily plan.

Step 3: Get better results

Use the **"Focus Mode"** feature by clicking on the clock icon at the top right to minimise distractions.

Set a limit on how many tasks you want to tackle each day. This is done by adjusting the **"Daily Limit"** slider in your settings.

Review your completed tasks by clicking on the **"Completed"** tab to reflect on your productivity at the end of the day.

Pro tip

Set recurring tasks for daily or weekly activities. You can do this by opening a task and selecting the "Repeat" option, saving you time from having to re-enter them each week.

Common mistake to avoid

Avoid overwhelming yourself by dragging too many tasks into your daily plan. Stick to 3-5 main tasks to ensure you can realistically complete them, keeping your workload manageable and stress-free.

The Verdict

Sunsama is a strong recommendation for freelancers and creative professionals needing a structured approach to daily planning. Just be cautious of the pricing if you’re not fully committed, as it can be steep for casual users. If you thrive on spontaneity or prefer a simpler task management tool, this might not be the best fit for you.

Best For

Freelancers managing multiple client projects
Creative professionals balancing various deadlines
Remote teams looking for centralised task management
Students juggling coursework and personal commitments
Managers aiming to track team tasks from various platforms

At a Glance

Sunsama is a daily planner that consolidates tasks from tools like Asana and Trello into one calming interface, emphasising realistic planning and time management. With a guided daily planning ritual, it helps users focus on their most important tasks while preventing burnout. Ideal for freelancers and creative professionals, it offers a structured approach to productivity.

Strengths

+The integration with multiple project management tools is a real highlight; I can pull tasks from Asana, Trello, and Gmail all in one place, making it easy to see what I have on my plate.
+The guided daily planning ritual genuinely helps to focus my mind; taking a few minutes to select my top priorities for the day has noticeably improved my productivity.
+The time estimation feature encourages me to be realistic about how much I can accomplish, which has helped reduce my tendency to overcommit and feel overwhelmed.
+The user interface is not just functional, but also visually appealing, making the planning process feel less like a chore and more like a pleasant activity.
+The emphasis on a healthy work-life balance is refreshing; Sunsama nudges me to set daily limits on my work, which is something I desperately needed in my own routine.

Limitations

-The subscription cost of £20 per month can be a bit steep for those who only need a casual task manager; if you're not fully committed, it might feel like an unnecessary expense.
-While the integration is generally smooth, I did encounter a few hiccups when syncing tasks from Trello, which can be frustrating when you're trying to get organised.
-The mobile app lacks some features compared to the desktop version; I found it inconvenient to plan on the go without access to all my tools.
-The initial setup can be a bit overwhelming; if you're not tech-savvy, the learning curve might feel a tad steep when first trying to integrate everything.
-Sunsama’s focus on structure might not suit everyone; if you're someone who thrives on spontaneity, the rigid planning approach could feel stifling.

Use Cases

-Freelancers who juggle multiple client projects and need a clear view of their daily tasks without feeling overwhelmed.
-Creative professionals who have various deadlines and require a structured approach to manage their time effectively.
-Remote teams looking to centralise task management from different platforms to improve collaboration and accountability.
-Students balancing coursework, projects, and personal commitments who need to prioritise their tasks each day.
-Managers wanting to keep track of team tasks from various project management tools in one streamlined interface.

Alternatives

Notion - offers a more flexible approach to task management and collaboration, suitable for users who prefer customisation over structure.

Todoist - a straightforward task manager that’s great for minimalists and those who want a simpler interface without the bells and whistles.

ClickUp - a comprehensive project management tool that might be better for teams needing extensive features beyond just daily planning.

Trello itself - if you're already using Trello effectively, you might find that sticking with it is more convenient without needing to switch to a new platform.