About Capacities
I tested Capacities extensively, and I have to say, it’s a refreshing twist on note-taking that genuinely tries to shake off the old-school file-and-folder mentality. Instead of forcing everything into rigid categories, Capacities treats your ideas as interconnected objects, allowing you to visualise how different pieces of information relate to one another. This object-based model is like creating your own knowledge graph, where every note can link to another—think of it as a web of thoughts, rather than a linear list. It’s an intriguing concept that can potentially transform how we think about organising information.
One of the standout features for me was the daily notes function. It’s simple yet effective, allowing you to jot down thoughts in real-time. The AI tagging was another nice touch, automatically categorising your notes and saving you the headache of manually sorting everything. However, the standout feature that truly impressed me was the ability to embed multimedia content. This is particularly handy for anyone who likes to enrich their notes with videos, images, or even audio snippets. Customisable templates for various object types are also a plus, offering flexibility that can suit different workflows.
Now let’s dive into the pricing. Capacities offers a freemium model, which is always a good starting point for casual users. The free version gives you access to essential features, but if you want the full experience—especially the AI and API functionalities—you’ll need to fork out $12 a month or $96 a year for the Pro version. While this is relatively reasonable, I found that some features felt a bit lacking in the free tier, which could dissuade users from making the leap to Pro. It might be great for those who need a more in-depth tool, but for casual note-takers, the free version might just be enough.
So, who should use Capacities? It’s particularly beneficial for knowledge workers, researchers, and creative professionals who thrive on managing complex information and fostering connections between ideas. However, if you’re someone who prefers straightforward note-taking without the need for intricate linking or object-based structures, you might find Capacities a bit overwhelming. It's not for everyone, and that’s okay—sometimes a simple text document is all you need for your grocery list or a fleeting thought.
Our Review
Verified 11 May 2026Reviewed by Delv Editorial, Delv Team
I’ve spent a fair amount of time with Capacities, and I have to admit, it’s a breath of fresh air in the note-taking arena. The concept of treating notes as interconnected objects rather than just files and folders is not only innovative but also makes so much sense for anyone who juggles a lot of information. The way Capacities helps you visualise relationships between ideas can be a real game-changer for complex projects.
One feature that I found particularly useful was the daily notes functionality. It’s simple, yet it captures your thoughts in real time, which is perfect for those of us who often have fleeting ideas that need to be documented before they vanish into thin air. The AI tagging is another clever addition that automatically categorises your notes, meaning you don’t have to waste time sorting everything out manually. Plus, the ability to embed multimedia content really allows you to enrich your notes, making them more engaging and informative. I enjoyed adding images and video links to my notes, which made my projects feel more lively.
However, it’s not all sunshine and rainbows. The free version, while decent for testing, lacks some key features that might leave you wanting more. If you’re serious about using Capacities, you’ll likely need to cough up for the Pro version at $12 a month or $96 a year. This is reasonable, but I do think it's a bit of a hurdle for casual users who might just want a simple note-taking app. On top of that, the learning curve can be steep for those who aren’t used to object-based note-taking, which could frustrate users who prefer a more straightforward approach.
In terms of competition, I’d say Capacities holds its own against tools like Notion and Roam Research, but it has its unique charm with that object-based model. Notion is more of a jack-of-all-trades, while Roam focuses heavily on bidirectional linking. Capacities strikes a balance between the two, making it particularly appealing for knowledge workers and creative professionals who need to manage complex information without getting lost in a sea of folders.
So, who should dive into Capacities? If you’re a researcher, a creative professional, or someone who simply loves to connect ideas in a visual way, this tool could be perfect for you. However, if you’re just looking for a place to jot down notes without the need for intricate linking, you might want to stick with something simpler. Overall, I think Capacities is a solid choice for those ready to embrace a new way of organising their thoughts, but it does come with a few caveats that you should consider before making the leap.
Getting started with Capacities
In this guide, you will learn how to set up Capacities and create your first interconnected notes. After reading, you’ll be able to organise your ideas visually and efficiently.
Step 1: Sign up and set up
Step 2: Your first note
Step 3: Get better results
Pro tip
Quickly create a new note from anywhere by using the keyboard shortcut `Ctrl + N` (or `Cmd + N` on Mac). This saves time when inspiration strikes.
Common mistake to avoid
Don’t skip linking your notes. Many users create isolated notes without connections, which defeats the purpose of the object-based system. Always look for opportunities to link related ideas to enhance your knowledge graph.
The Verdict
Capacities is a solid option for those who crave a fresh approach to note-taking, particularly if you thrive on visualising connections between ideas. However, it’s not for everyone—casual users or those who prefer straightforward note-taking might want to look elsewhere. If you're a knowledge worker or creative professional who manages complex information, Capacities could be your new best friend.
Best For
- Researchers looking to manage interconnected ideas and references.
- Creative professionals who need to organise complex projects and inspirations.
- Students who want to visualise connections between different subjects.
- Freelance writers needing to manage multiple articles and research.
- Project managers tracking various aspects of their projects in a central hub.
- Individuals creating personal knowledge databases to revisit and build upon ideas.
At a Glance
Capacities redefines note-taking by treating information as interconnected objects rather than static files. With features like AI tagging and multimedia embedding, it’s perfect for knowledge workers and creatives who need to manage complex ideas dynamically.
Strengths
- +The object-based approach allows for a more organic way of organising information, making it easier to visualise connections between ideas rather than forcing them into a rigid folder structure.
- +Daily notes capture your thoughts in real-time, which is incredibly useful for anyone who wants to keep track of their daily musings without the hassle of traditional journaling.
- +AI tagging automates the categorisation of notes, saving users time and effort that would otherwise be spent on manual sorting and organisation.
- +The ability to embed multimedia content enhances notes significantly, allowing users to enrich their ideas with videos, images, and audio, making for a more engaging experience.
- +Customisable templates cater to various object types, offering flexibility that can accommodate different workflows and preferences.
- +The freemium model means anyone can start using Capacities without a financial commitment, which is great for testing the waters before diving into the Pro features.
- +The intuitive interface makes it accessible for new users while still offering advanced functionalities that seasoned knowledge workers will appreciate.
Limitations
- -The free tier, while decent, lacks some key features that might make it difficult for users to fully appreciate the tool’s potential without upgrading to the Pro version.
- -The learning curve can be steep for those unfamiliar with object-based note-taking, which may lead to frustration for users who prefer straightforward, traditional methods.
- -While the linking capabilities are impressive, they can also become overwhelming—too many connections can clutter your workspace and make it hard to find specific notes.
- -The mobile app isn’t as feature-rich as the desktop version, which might hinder users who want to access their notes on the go with the same level of functionality.
- -Some users might find the interface slightly too minimalist, making it difficult to locate certain features or options without a bit of digging.
- -The pricing for the Pro version, while reasonable, might still be a barrier for casual users who are just looking for a simple note-taking solution.
Use Cases
- -Researchers who need to compile a web of interconnected ideas and references for their projects would find Capacities invaluable for visualising relationships between different sources.
- -Creative professionals working on complex projects can use Capacities to gather inspiration, link ideas, and easily embed relevant multimedia content for a more dynamic experience.
- -Students managing diverse subjects can benefit from the object-based approach, allowing them to create a visual representation of their study notes and how different topics relate.
- -Freelance writers can use Capacities to organise their thoughts and research for multiple articles, linking relevant information together for easy access when writing.
- -Project managers can track different aspects of a project, linking tasks, notes, and resources in one central hub for better collaboration with their team.
- -Anyone who keeps a personal knowledge database can use Capacities to create a rich tapestry of interconnected ideas, making it easier to revisit and build upon past knowledge.
- -Bloggers who need to manage content ideas, research, and drafts can use this tool to create a comprehensive overview of their work in a visually appealing manner.
