About Todoist
I’ve been using Todoist for a while now, and it’s quite the character in the world of task management apps. This tool boasts a user-friendly interface that allows you to input tasks in plain English, which is a major plus for those of us who don’t want to waste time deciphering cryptic commands. You can create projects, assign priority levels, and even set labels to keep everything organised. But what really got my attention is the AI-powered task scheduling. It’s supposed to help you prioritise your day, but I found it a bit hit or miss, especially when it suggested tasks that I didn’t even think were the most important. It’s almost like it has a mind of its own sometimes.
On the pricing front, Todoist offers a free plan that allows for up to five active projects, which is decent for casual users. However, if you’re anything like me and have more than five projects swirling around in your head, you’ll have to cough up $5 a month for the Pro version. The Business plan is priced at $8 per user per month, which might be a stretch for small teams but offers more advanced features. It’s worth noting that while the free version is functional, you’ll quickly feel the constraints if you’re serious about task management.
In terms of who should use Todoist, it’s perfect for freelancers and project managers who need a reliable way to keep their tasks in check. The cross-platform availability makes it easy to switch between devices, so whether I’m at my desk or on the move, I can access my to-do list without missing a beat. On the flip side, if you’re looking for complex project management features like Gantt charts or team collaboration tools, you might want to explore other options. Todoist excels at keeping things simple, but that simplicity can sometimes feel limiting for more intricate workflows.
Our Review
Verified 11 May 2026Reviewed by Delv Editorial, Delv Team
When I first stumbled upon Todoist, I was intrigued by its promise of simplifying task management with natural language input. As someone who often juggles various projects, I thought, ‘Finally, a tool that might just help me get my life together!’ The initial setup was a breeze; I could quickly whip up tasks just by typing out what I needed to do. The minimalist design kept me focused, and I appreciated how easy it was to create and manage projects. However, as I delved deeper into its features, I realised that while Todoist shines in some areas, it also has its quirks.
The AI-powered scheduling suggestions felt like they could be either my best friend or my worst enemy. Sometimes, it’s spot on, nudging me to tackle that urgent report due tomorrow, but other times, it suggested tasks that I’d already marked as low priority. It’s almost as if the AI has its own agenda, which can be a bit disconcerting when you're trying to stick to your own priorities. I also found the limitations of the free plan a bit annoying; having only five active projects is like trying to fit a square peg in a round hole when you’re managing multiple clients.
In terms of pricing, the Pro version at $5 a month is reasonable, but I can’t help but feel that the Business plan at $8 per user per month might be a stretch for small teams. If you need more than just basic task management, you might want to look at alternatives like Asana or Trello, which offer more comprehensive project tracking. However, for solo freelancers and professionals who need a straightforward tool to keep their tasks in check, Todoist is a solid choice. I often find myself reaching for it during those chaotic weeks when my to-do list seems endless.
Overall, while Todoist has its limitations, its simplicity and ease of use make it a worthwhile investment for anyone looking to organise their daily tasks. Just be prepared to pay for the Pro plan if you want to get the most out of it. If you find yourself overwhelmed with projects and need more advanced features, it might be worth exploring other options, but for the average user, Todoist does the job well enough.
Getting started with Todoist
In this guide, you'll learn how to set up Todoist and create your first task. By the end, you'll be able to manage your tasks effectively using natural language input and AI-powered scheduling.
Step 1: Sign up and set up
Step 2: Your first task
Step 3: Get better results
Pro tip
Make use of keyboard shortcuts to speed up your task management. Press “Q” to quickly add a task, or “Ctrl + Shift + A” to add a comment to a task.
Common mistake to avoid
Avoid creating too many projects under the free plan. You can only have 5 active projects—plan your projects wisely to maximise your organisation.
The Verdict
I recommend Todoist for freelancers and busy professionals who need a straightforward task management tool that’s easy to use. However, if you require more advanced project management features or have a large team, you might want to look elsewhere. For those who appreciate simplicity and natural language task input, Todoist is a solid pick.
Best For
- Freelancers managing multiple client projects and tasks.
- Busy professionals looking for a straightforward way to track their daily tasks.
- Students needing to organise coursework and personal tasks.
- Small teams wanting a simple system for task assignment and tracking.
- Individuals aiming to build and maintain daily habits.
At a Glance
Todoist is a straightforward task management app that uses natural language input and AI for scheduling, making it easy to organise your tasks. While its free version is functional, serious users may find themselves needing the Pro plan for more robust features. It's perfect for freelancers and professionals who appreciate simplicity but may fall short for those needing advanced project management tools.
Strengths
- +Natural language input makes task creation a breeze, allowing me to quickly jot down tasks without any fuss.
- +The clean and minimalist design helps me focus on my tasks without unnecessary distractions, making it easy to navigate.
- +Cross-platform access means I can keep track of my tasks on my phone, tablet, or desktop, which is a lifesaver when I’m on the go.
- +The AI-powered scheduling suggestions can help identify priorities, although sometimes the suggestions can be a bit off-mark.
- +The ability to set recurring tasks is a game-changer for maintaining routines and ensuring nothing falls through the cracks.
- +The integration with other apps and tools enhances its usability, allowing me to connect with my calendar and other productivity apps.
- +The Pro plan is reasonably priced at $5 per month, offering value for those who require more than the free version.
Limitations
- -The free plan limits users to only five active projects, which can be frustrating for anyone managing multiple tasks at once.
- -AI scheduling suggestions can be hit or miss, occasionally recommending tasks that aren’t actually the most urgent.
- -The lack of advanced project management features like Gantt charts might leave some users wanting more, especially in team settings.
- -Occasional syncing issues between devices can be annoying, leading to discrepancies in task lists when switching platforms.
- -The mobile app feels less polished compared to the desktop version, with some features missing or harder to access.
Use Cases
- -Freelancers needing to manage multiple client projects while keeping their tasks organised and prioritised.
- -Busy professionals who require a simple yet effective way to track daily tasks without getting bogged down in complex software.
- -Students juggling coursework, assignments, and personal tasks in a clear and manageable format.
- -Small teams who want a straightforward way to assign tasks and monitor progress without the clutter of complex project management tools.
- -Individuals looking to build and maintain habits through recurring tasks, such as daily exercise or regular meetings.
