About Motion
I recently spent some quality time with Motion, an AI-powered calendar and task planner designed to help you manage your to-do list, meetings, and projects without needing to break a sweat. At first glance, it seems like just another scheduling tool, but once I dove into its features, I realised it’s got a lot going on under the hood. Whether you’re a busy professional juggling multiple projects or just someone trying to keep your personal life in order, Motion aims to take the hassle out of planning your day.
What I found particularly impressive is how Motion uses AI to automatically populate your calendar. You can add tasks with deadlines and estimated durations, and it’ll find the best available slot for you. I tested it with a mix of meetings, personal tasks, and project deadlines, and it did a decent job of optimising my schedule. The real-time reshuffling is a game-saver when unexpected meetings pop up, although it did occasionally struggle with overlapping tasks that I had set with very tight deadlines. The project management features allow you to break work into tasks with dependencies, which is a handy way to keep everything organised, especially if you’re working in a team environment.
Pricing-wise, Motion is pretty straightforward. The individual plan costs £19 per month, which might feel a bit steep if you're just a solo user. On the other hand, the Team plan is £12 per user per month, making it a more appealing option for groups looking to manage workloads effectively. However, I do feel that the value diminishes a bit for individual users; you might find better options if you’re not part of a larger team. Also, while the desktop interface is sleek and user-friendly, I found the mobile app lacking in terms of features—some essential functions simply aren't available on iOS, which was frustrating when trying to manage tasks on the go.
In summary, Motion is a solid tool for those who need help scheduling and managing their tasks and projects. It’s particularly useful for teams that require a more structured approach to workload balancing. However, if you’re just an individual trying to manage personal or freelance tasks, you might want to explore other options that offer more versatility at a lower price point.
Our Review
Verified 11 May 2026Reviewed by Delv Editorial, Delv Team
When I first stumbled upon Motion, I thought, 'Oh great, another scheduling tool.' But after putting it through its paces, I realised it’s more than just a pretty interface with a calendar slapped on it. Motion truly attempts to take the headache out of scheduling your life. You simply enter your tasks with deadlines, and it finds the best time slots to block out on your calendar. This means I no longer have to spend my mornings wrestling with my calendar to fit in meetings and tasks.
The real-time reshuffling feature is a highlight for me. One day, I had a meeting pop up unexpectedly, and instead of having to move everything around manually, Motion adjusted my schedule automatically. It’s a breath of fresh air, especially when you’re running back-to-back meetings. The project management aspect is another strong suit; it allows you to break down bigger projects into tasks that can be assigned to different team members based on their availability. I can see this being particularly useful for teams that need to keep everyone on the same page.
However, it’s not all sunshine and rainbows. The mobile app, for instance, feels like it was thrown together on a whim. I found myself frustrated when I realised that many features I loved on the desktop version were simply missing from the app. If you’re someone who works on the go, this might be a deal-breaker. Plus, the individual pricing at £19 per month is a bit rich for my blood, especially when there are alternatives out there that won’t sting your wallet as much.
In terms of competition, I compared Motion with Todoist and Trello. While Todoist is fantastic for simple task management, it doesn’t offer the scheduling capabilities Motion does. Trello, on the other hand, is great for visual project management but doesn’t have the same automated scheduling features. If you’re part of a larger team or manage complex projects, Motion could be the right fit. But for individual users or freelancers, I’d suggest hunting for more budget-friendly options.
In conclusion, I think Motion shines in its ability to optimise and manage your schedule, particularly for teams grappling with project management. But if you’re a solo user just trying to keep your life organised, it might be worth exploring other tools before committing to the price tag. Personally, I’d prefer to see a bit more functionality in the mobile app and perhaps a more competitive pricing structure for individuals.
Getting started with Motion
With Motion, you can automate your scheduling by having your to-do list, meetings, and projects organised into your calendar based on deadlines and priorities. After this guide, you'll be ready to streamline your time management effectively.
Step 1: Sign up and set up
Step 2: Your first task
Step 3: Get better results
Pro tip
Use the "Recurring Tasks" feature for tasks that happen regularly. When adding a task, select the option to make it recurring to save time on future scheduling.
Common mistake to avoid
Avoid adding too many tasks at once without prioritising. This can overwhelm the system and lead to scheduling conflicts. Focus on entering high-priority tasks first to ensure they get the attention they need.
The Verdict
Overall, I’d recommend Motion for teams that need a solid scheduling tool that can juggle multiple projects and deadlines. However, if you’re just an individual looking to manage your tasks without breaking the bank, it might be wise to look elsewhere. It’s a handy tool, but definitely not the only fish in the sea.
Best For
- Team leaders who need to coordinate tasks and manage workloads effectively.
- Freelancers with multiple clients looking for an efficient way to manage their time.
- Small business owners who want to keep track of team productivity and deadlines.
- Project managers who require a clear overview of task dependencies and team availability.
At a Glance
Motion is an AI-driven calendar and task planner that simplifies scheduling by automatically fitting your tasks and meetings into your calendar. With real-time adjustments and project management capabilities, it’s particularly beneficial for teams but may feel a bit pricey for solo users.
Strengths
- +The automatic scheduling feature is a lifesaver, as it intelligently blocks out time for tasks based on deadlines and priorities, which can significantly reduce the time spent on planning.
- +Real-time reshuffling of your calendar is a standout feature, allowing for instant adjustments when new meetings or tasks crop up, ensuring you never miss a deadline.
- +The project management capabilities allow you to break down larger tasks into manageable pieces with dependencies, which is great for keeping teams coordinated and on track.
- +The workload balancing feature is particularly helpful for teams, as it distributes tasks based on individual team member availability, ensuring no one is overwhelmed.
- +The clean and intuitive interface makes it easy to navigate, and I found it quite user-friendly, especially for those less tech-savvy.
- +The meeting scheduling feature includes automatic buffer times, which is a nice touch to help prevent back-to-back meetings from derailing your productivity.
Limitations
- -The mobile app feels like a shadow of the desktop version, lacking many features that make the desktop experience enjoyable, which can hinder productivity when out and about.
- -The pricing can be a bit steep for solo users at £19 per month, especially considering that there are other tools out there offering similar features at lower costs.
- -I noticed some hiccups with overlapping tasks—sometimes it struggled to find a suitable time slot, which can be frustrating when you have tight deadlines.
- -The project management features, while useful, can feel overwhelming at first, especially for users who are not familiar with task dependencies and workload management.
- -There isn’t much in the way of customisation for notifications, which can become a bit annoying if you want to tailor alerts to your specific needs.
Use Cases
- -Project managers looking to optimise their team’s workflow and ensure deadlines are met without the usual back-and-forth scheduling nightmares.
- -Freelancers who juggle multiple clients and tasks, needing a reliable way to manage their time without getting bogged down by planning.
- -Small business teams that require a clear overview of everyone’s tasks and availability to enhance collaboration and reduce bottlenecks.
- -Professionals who frequently deal with shifting priorities and need a tool that can adapt quickly to changes in their schedule.
- -Anyone who struggles with time management and needs a straightforward way to visualise and organise their tasks and meetings.
